Periods and available data
We review accounting databases, bank accounts, EDS documents, invoices, payroll information and previously prepared reports.
Restoration and control
Restoration of neglected accounting records
A structured process for companies with missing documents, overdue returns, incomplete periods or accounting data that can no longer be relied upon.
Restoration begins with a clear assessment
Before making corrections, we determine what data has been retained, what has already been filed with the SRS and where the discrepancies begin. Current filing obligations are separated from historical issues so that the situation does not deteriorate further.
Missing information
Missing documents and questions requiring management input are recorded in a structured list.
Documented basis
Every restored entry must be supported by a document, calculation or other verifiable evidence.
Stages of the restoration process
The scope depends on the number of affected periods and the quality of the available data. The work is therefore divided into controlled stages.
1. Preserve source data
We back up the available databases, files, EDS documents and system exports and record the starting position before making changes.
2. Reconstruct transactions
Documents, bank and cash transactions, payroll, fixed assets and other registers are restored chronologically.
3. Reconcile the records
Accounting data is compared with banks, EDS returns, partner balances, payroll records and available reports.
4. Document corrections
We record the error, the correction, the supporting source and every period or report affected by the change.
5. Establish a stable workflow
We agree on document channels, responsible persons, deadlines and controls to prevent the same problem from recurring.
Documents that may be required
The exact list depends on the company, but restoration normally draws on several independent sources.
Banks and settlements
Statements for all accounts, payment explanations, card transactions, loans, leases and settlement information.
Invoices and contracts
Sales and purchase invoices, delivery documents, agreements, acceptance certificates and relevant correspondence.
Payroll and personnel
Employment contracts, orders, working-time records, payroll calculations, leave and expense documents.
Taxes and EDS
Filed returns, SRS correspondence, tax-account information and details of any corrections already submitted.
What must not be done
Missing entries should not be estimated, earlier data deleted or amended returns filed before their effect on other periods is understood. Corrections must preserve the traceability of the underlying transaction and make it possible to understand later why an entry was changed.
If a document is missing, the first step is to look for a recoverable source: the business partner, bank, EDS, contract archive or another company system. If it cannot be recovered, the facts must be assessed individually rather than replaced with a formally created document that has no genuine basis.
Control after restoration
A period is complete only when the result can be verified and safely carried forward. The final handover must show what was restored, which corrections were filed and what limitations remain.
Final review
We summarise the restored periods, source data, filed or corrected returns and any documents that could not be recovered.
Reliable opening balances
Material bank, cash, receivable, payable, tax, inventory and fixed-asset balances are reconciled before regular accounting resumes.
New document workflow
Clear channels, deadlines, file names, responsibilities and escalation rules keep the restored records under control.
What the initial diagnostic review provides
The purpose of the diagnostic review is not to correct isolated entries immediately. It creates a verifiable map of the situation: what has been retained, what is missing, which data can be relied upon and in what order the records can be restored safely.
A matrix of periods and obligations
For each month or quarter, we record which accounting registers, tax returns, employer reports, VAT records and annual reports are available. This distinguishes a completely unprocessed period from one that was partly completed or later altered without a documented basis.
A structured list of missing documents
Missing evidence is grouped by source: bank, business partner, EDS, personnel file, cash system or inventory records. The list identifies what may be recovered and where management must provide an explanation, avoiding repeated searches through the same folders.
A map of risks and priorities
Current SRS notices, overdue returns, employee data, tax liabilities and deadlines with possible further consequences normally receive the highest priority. Matters that require an agreement, confirmation from a counterparty or a management decision are flagged separately.
A restoration work plan
The diagnostic review establishes a logical sequence of periods, data sources, control points and responsible people. The plan may change when new evidence is found, but each change is recorded so the reason for reprioritising and the stages already checked remain clear.
How transaction traceability is restored
A reliable entry connects the business event, supporting document, payment, ledger account and relevant return. If one part is missing, it must be recovered from another source or recorded clearly as unresolved.
A bank payment is not the whole transaction
A bank statement confirms the movement of money but usually does not explain what was purchased, the service period, VAT treatment or connection with the company’s business. The payment is matched to an invoice, agreement, acceptance certificate or other evidence, and unclear recipients or payment references are investigated.
Invoices must be reconciled with settlements
Sales and purchase invoice listings are compared with bank and cash movements, offsets and counterparty balances. This exposes duplicate documents, partial payments, credit notes and amounts recorded against the wrong counterparty or period.
Payroll is rebuilt from personnel and working-time data
A total amount paid is not sufficient. Employment contracts, orders, working-time records, leave, sick leave, bonus evidence and payroll tax booklet information are required. Calculations are reconciled with employer reports, payments and each employee’s records.
EDS is a control source, not the only source
EDS shows filed returns, tax-account information and correspondence with the authority, but not every supporting business document. A difference between EDS and the accounts is explained before deciding whether the ledger, a return or allocation of a payment needs correction.
Turn unclear records into a controlled process
FinServices will assess the extent of the problem, restore entries supported by evidence and establish a reliable workflow for the future.
Frequently asked questions about restoring accounting records
Practical answers about priorities, missing documents and safe corrections.
How do you assess the scale of the problem?
We compare accounting registers with bank data, EDS and the document archive, identify the last completed period and list missing documents and overdue filings.
What should be done if documents are lost?
We first try to recover them from business partners, banks, EDS, email or other company systems. A fictitious replacement document must never be created.
Can accounting simply be restarted from scratch?
No. Existing data should not be deleted merely because it is disorganised. Corrections and their effect on returns, taxes and later opening balances must remain traceable.
In what order are periods usually restored?
Urgent filing and communication risks are addressed first. Transactions are then reconstructed chronologically, balances reconciled and returns filed or corrected only after review.
What are the main risks of long-term neglect?
Risks include overdue or incorrect returns, tax debt, unexplained settlements, unsupported balances and unreliable information for management.
Must every affected period be corrected at once?
The work should follow a documented order of priority. Current deadlines and material tax or payroll risks come first, followed by the remaining periods.
How does EDS help with restoration?
EDS can confirm filed returns, employer reports, tax-account information and SRS correspondence. It does not contain every source document or business explanation.
What happens after the records are restored?
Verified opening balances are prepared, corrections are documented and a regular document-transfer and control procedure is introduced.